Finance Officer - Reconciliations & Donations - Aylesbury High School

Overview

Term time only: Yes

Start date: Feb/Mar 2025

Salary Type: AHS Pay Range 4

Salary details: £13,542 - £14,819

Contract type: Permanent

Hours: 17 hours/week

Closing date: 18/01/2025 00:00

Interviews to be held: After the closing date

About us

At Aylesbury High School, everyone is encouraged to get involved, to do their best and to enjoy themselves, we have a dedicated and extremely hard-working staff team ensuring that students gain excellent exam results at all levels, results that place us amongst the best schools in the county and the country every year.

Website: https://www.ahs.bucks.sch.uk/

 

 

About the role

Responsible for the following tasks:

FINANCE TASKS

Data entry and processing with SAGE 200, Toucan Tech and Parentmail accounting software systems.
Purchase Order and Invoice processing.
Bank Reconciliations including Payment & Receipt processing on accounting system
Control of Aged Debtors & Creditors including raising Sales invoices, chasing debtors and account resolutions
Cash handling, including income holding and cash received for school activities or donations and making appropriate entries in the accounts.
Reconciling corporate purchasing cards including all accounting entries as required.
Student purchases including Curriculum, Bursary & PP.
Management and population of the school Donations software including reconciliation to bank income, gift aid and communication with donors and potential donors
School Fund accounts including populating the Sage accounting software.
Printing Journals
Assisting the Finance Officer in period end checks, reconciliation and preparation of End of Year Accounts.
Answering budget queries from budget managers.

ADMINISTRATION TASKS

Receiving and dealing with or passing on (as appropriate) finance office queries from parents and external organisations.
Management of student locker allocations
CPD administration including booking courses and budget tracking
General administration tasks or other finance responsibilities within the finance office as directed by the Finance Manager.
Provide general assistance and reception cover in the front office during school holidays as directed by the CFO.

GENERAL

Correspond with suppliers, banks, parents and other contacts of the school as appropriate
Maintain and develop spreadsheets as required to support the efficient completion of other tasks.
Be familiar with relevant modules of SIMS to facilitate the extraction and utilisation of data for other tasks.
Assist with audits as required.
Work with other members of the Finance Team to contribute to the school improvement process.

The requirements of the post may vary from time to time without altering its essential nature or level of responsibility

About you

Essential Qualities:

GCSE at A* to C grade, or equivalent, in Maths and English Language.
Ability to work mainly to defined procedures, maintaining accuracy and being meticulous, but will on occasion need to be creative in developing solutions.
Ability to work consistently despite some interruptions.
Good communication skills
Trustworthy, reliable and responsible - the role will involve school purchasing and handling cash.
Good working knowledge of Google Suite including email, sheets & docs

Desirable:

Appropriate accountancy qualification or en route to one (AAT)
Experience with accounting software, preferably SAGE 200
Experience in a finance or school administration role.

Other information

Please complete an Aylesbury High School application form, no other application form or CVs can be accepted.

This is available on our website:
https://www.ahs.bucks.sch.uk/about-the-school/staff-vacancies/

Please send an application form and covering letter to: [email protected]

CVs alone cannot be accepted for safeguarding reasons so please complete the AHS application form if you wish to apply for this role

AHS is an equal opportunities employer

If you are shortlisted for a post, you will also be required to complete a self-disclosure form as part of the recruitment process; this will not be used for shortlisting purposes.

The School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Our Safeguarding Statement is attached. The appointment will be subject to references which are satisfactory for the advertised post, an enhanced DBS check with a Child Barred List check, identity checks, prohibition orders and qualification checks as appropriate.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.